Hosting a round table discussion allows you to create a space where attendees can share unique perspectives about a given topic. A fully equipped video production studio and a plan for the meeting’s goals are often needed to record or publicize these discussions. Round table conversations may also feature moderators, producers, videographers, audio specialists, and other production experts. Here are tips to help you host a successful round table discussion:
Partner With a Studio
Partnering with a video production studioallows you to access experienced producers, videographers, technical directors, and editors. Production studios usually offer:
- Cameras
- Lighting
- Teleprompters
- Mixers
- Microphones
- In-house sets
- Green screens
These tools support video and sound quality and keep the discussion on schedule. You can also hire raw space, professional equipment, and roundtable discussion facilitators to help you produce professional video recordings. Many production studios offer transcription services and create high-quality stills and clips for social media, promotional, and marketing materials. Videos can also be repackaged into infographics and other assets. Studio sets also offer virtual spaces conducive to roundtable discussions and conversations.
Set Clear Goals
Round table meetings require clear goals that define the main objective of the conversation. Identify what you want to gain from the discussion and select a conversation topic to inspire friendly discourse and participation from attendees. Clear goals and an outlined agenda with pre-selected questions allow you to guide the conversation and avoid heated arguments. Choose a format that permits all attendees to contribute fairly within the provided time. You can use a mix of breakout sessions, panel discussions, Q&As, and other discussion formats.
Clarify the goals, discussion points, and formats with moderators, transcribers, and production experts. If you are working with a production studio, ask for moderators and facilitators with in-depth industry knowledge and experience guiding similar conversations. Leading companies usually offer professional insights to improve your plan and keep the discussion on track.
Refine Your Logistics
Logistical planning allows you to create a comfortable environment for all participants. Finalize your list of speakers, facilitators, and guests and determine the runtime for the discussion. Deciding how to incorporate attendee input and questions in advance can keep the discussion running smoothly. Notify all participants when and where the event will take place.
Studio production managers can assist with participant placement to maximize interaction and provide suitable angles for the video production crew. Position the moderator in a central location that gives them a clear view of the space. Digital tools can help you visualize the seating arrangement and map the audience, speakers, and objects you want in the room. Production studios usually offer layout testing to help you visualize the outcome and make final adjustments before the meeting begins.
Find a Reliable Video Production Studio Today
Working with a production studio gives you access to experienced personnel and professional spaces for your round table discussion. You can customize existing settings to fit your needs or create new environments using green screens and editing techniques. Contact a video production studio today to learn about round table discussion packages and services.
